Johnson & Johnson family of Companies is comprised of more than 250 operating companies in 57 countries employing 117,000 people. Our companies develop and market products in three business segments: CONSUMER, MEDICAL DEVICES & PHARMACEUTICALS and we turnover in excess of $91
Johnson & Johnson Medical Device companies produce a broad range of innovative products and solutions used primarily by health care professionals in the fields of orthopaedics, neurological disease, infection prevention, cardiovascular disease, and aesthetics. As the most comprehensive devices business in the world, Johnson & Johnson Medical Devices is best suited to serve evolving customer needs, train more surgeons to improve standards of care, and treat more patients globally as access expands.
We are recruiting a Purchase Order Administrator to be based at our Wokingham office on a Part Time basis.
To work within the Business Compliance Team to ensure all payments within the UK/IRE One MD Sales & Marketing and Strategic Capabilities functions are processed compliantly and in a timely manner
To be the primary business contact for payments within the One MD UK/IRE business
Ensure all activities undertaken by the Business that require HCC approval have all the required documents and approvals in place before payments are made.
Process and submit accurate payments in a timely manner in line with J & J payment terms
Ensure POs are raised and process managed from end to end in a timely manner
Ensure payments are routed to the correct cost centre
Ensure correct approval flows are in place for the appropriate cost centre
UK/IRE ‘Super User’ within the J & J Purchase Ordering Systems (eMarket Place / ARIBA / SAP / Cornerstone)
Identify and resolve payment discrepancies
Liaise with ARIBA site co-ordinator / Global Services Team as necessary to resolve any payment queries
Add vendor accounts as required
Establish work procedures and processes that support company and departmental standards procedures, and strategic directives
Establish a sound business relationship with internal and external stakeholders
Ensure that the preferred method of payment is identified at the beginning of the process
Perform as a consistent and effective gatekeeper of the system by adhering to and enforcing policy
Proactively identify business risks and opportunities to continually improve efficiency and effectiveness
Enhance the Business Compliance Function by accepting ownership for being customer centric and solutions orientated
Engage with and support the business to as a trusted partner and offer necessary support.
Support testing, monitoring and auditing of the HCC and finance programme
Assist in co-ordinating preparations for Corporate Internal Audits
Willingness to travel, and attend meetings as required
Ability to work on own initiative and as part of a team
Demonstrates high level administration skills
Proactively manages workload
Self-motivated and enthusiastic
Strong attention to detail
Ability to build strong working relationships
Logical and disciplined approach to record storage and maintenance activities
Ability to deal with flexible work load and type is essential
Work within company policies and procedures
Education & Experience:
Higher Education – Diploma or equivalent
Background in Purchase Ordering Administration & Systems (eg: eMarket Place / ARIBA / SAP / Cornerstone)
Key Compliance Requirements:
Act as a role model for J&J Credo values at all times. Demonstrate honesty and ethical behaviour in all areas of responsibility.
Maintain thorough familiarity with your detailed personal Health & Safety responsibilities as described in the Company’s Health & Safety policy.
Adherence to all Company policies and necessary training and development requirements within required time frames.
Adherence to Health Care Compliance Policies.
Adherence to Quality & Regulatory Company Policies
Adherence to Finance SOX regulations
Ensure compliance to the Company’s product complaint process.
Adherence to UK Safe Fleet Policy.
Willingness to travel, and attend meetings as required.